vu fin630 Mid Term Subjective Solved Past Paper No.5

Your message is complete when it contains all the facts, readers or listeners need for the reaction you desire. Communication senders need to assess their message from eyes of the receivers to be sure they have included all the relevant information. Page 31

Front Matter

The front matter of a proposal includes the following components:

1. Letter of transmittal
2. Title page o Summary
3. Table of contents
4. List of figures and tables

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Content and Organization

Stick to the point, the main idea, in the first paragraph. In the middle highlight the key features of your stance. Eliminate redundancies. Page 56

Responsive format, style and organization: Before you write decide:

Whether to use a letter, memo, or manuscript format

Whether to group your ideas one way or another.

Whether to employ or an informal style.

When making decisions about the format, style, organization of a report, consider its

1. Origin
2. Subject
3. Timing
4. Distribution
5. Purpose
6. Probable reception

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A progress report is an intermediate report designed to communicate information, usually to your

A progress report usually summarizes work within each of the following:

1. Work accomplished in the preceding period(s)
2. Work currently being performed
3. Work planned for the next period(s)

To:
From:
Date:
Subject:
Introduction:
Facts:
Discussion:
Conclusions:
Recommendations:
Progress report
Task 1
Work completed

Group decision making

Groups usually reach their decision in a predictable pattern.

The process can be viewed as passing through four phases: Orientation phase Conflict phase Emergence phase Reinforcement phase In the orientation phase, group members socialize, establish their roles, and agree on their reason for meeting. In the conflict phase members begin to discuss their positions on the problem. If group members have been carefully selected to represent a variety of viewpoints and expertise, disagreements are a natural part of this phase. At the end of this phase, group members begin to settle on a single solution to the problem. In the emergence phase members reach a decision. Those who advocated different solutions put aside their objection, either because they're convinced that the majority solution is better or because they recognize that arguing is futile. Finally, in the reinforcement phase, group feeling is rebuilt and the solution is summarized. Members receive their assignments for carrying out the group's decision and make arrangements for the following up on these assignments.

Semicolons:

1. Use semicolons to join two independent clauses or to separate parts of a sentence that have commas in them.
2. Join Two Independent Clauses
3. The system has three beam launchers; two are in the two-tube combiner, and one is in the OP receiver.
4. To Separate Sentence Elements with Commas Italicize titles of journals, books, newsletters, and manuals; letters, words, terms, and equation symbols; foreign words; and names of specific vessels.

Proposals:

In a proposal, identify a specific problem and state how you will solve that problem. Most organizations rely on successful proposal writing for their continued existence. You will most likely spend a major part of your professional life writing proposals.

Delivering the speech When its time to deliver the speech, you may feel a bit of stage fright.

Most people do even professional actors. A good way to overcome your fears is to rehearse until you're thoroughly familiar with your material. Communication professionals have suggested other tips, which we will now go over: Prepare more material than necessary.

Extra knowledge, combined with a genuine interest in the topic, will boost your confidence.

Think positively about your audience, yourself, and what you have to say. See yourself as polished and professional, and your audience will too. Be realistic about stage fright. After all, even experienced speakers admit that they feel butterflies before the y address anaudience. Tell yourself you're ready. Use the few minutes while you're arranging your materials, before you actually begin speaking, to tell yourself you're on and you're ready.

Before you begin speaking, take a few deep breaths. It will help you calm down and improve your delivery. Have your first sentence memorized. Having your opening on the tip of your tongue helps you get started, and everything else starts falling into place. If your throat is dry, drink some water. Tension often causes your mouth to become dry. It is best to have a few sips of water before you begin.

Written medium is best when you don't need immediate feedback

Advantages of using "writing medium is:

1. You can Write a detailed and complex messages.
2. You can put a permanent record.
3. You can reach an audience over large distance.
4. You can minimize the distortion when a message is passed from person to person.

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