What is the organizational plan for order letters Discuss each-01681
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vu isl201 Islamic Studies.
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vu isl201 Mid Term Solved Past Paper No. 3.
Question 1: What is the organizational plan for order letters. Discuss each point briefly.
Answer:
1. Give the Information in a Clear Format
To make your letter easy to read, do one of the following:
- o Write a separate, single-spaced paragraph for each item, with double spacing between paragraphs.
- o Arrange your order in a tabular form similar to an order blank.
When several sets of numbers, items, and prices are given, tabular form is clearer than writing the information in sentences.
2. Write Orders, not Just Hints
Legally, an order letter is the "offer" portion of a contract. The "acceptance" portion of the contract is completed when the seller sends the merchandise. Use specific and direct openings such as "please send me" Or "Please ship…" rather than vague phrases such as "I'm interested in …." Or "I'd like to…."
3. Give a Complete Description of Each Item
Include the following information in your order letter:
- i. Quantity ordered.
- ii. Catalog (or model or stock) number
- iii. Name of product
- iv. Description of product, including as much of the following as is appropriate (1) colour (2) size (3) material, (4) grade or quality, (5) pattern, (6) finish, and (7) any other details available.
